Exhibitor Kit

Steps to Becoming an
Exhibitor at ICBA LIVE

Exhibitor Schedule

Dates and times are subject to change.

Wednesday March 13

Move In
8:00 a.m. – 5:00 p.m.

Thursday March 14

Expo Open
2:30 p.m. – 6:00 p.m.

Welcome Reception in the Expo
4:30 p.m. – 6:00 p.m.

Friday March 15

Expo Open
8:45 a.m. – 10:00 a.m.

Expo Open
12:00 p.m. – 3:30 p.m.

Exhibit Hall Tear Down
3:30 p.m. – 8:00 p.m.

GES Services Kit

Prepare to exhibit at ICBA LIVE 2024: complete orders, ship freight, and access resources.


Use these social graphics to let bankers know you're attending ICBA LIVE and will see them in Orlando!


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Frequently Asked Questions

Suitcasing is the act of soliciting business by non-exhibiting companies during the event or in other public spaces, including another company's booth, a convention center, or a hotel lobby. 

It is ICBA event management’s objective to do everything legally possible to protect its exhibitors and community banker attendees from suitcasing.

While all meeting attendees are invited to the expo, ICBA will ask any attendee who is observed to be soliciting business in the aisles or other public spaces, in another company’s booth, or in violation of any portion of the Exhibit Policies to leave.

This is for both approved exhibitors, non-exhibit personnel, and any companies who are registered to attend ICBA LIVE. Outright solicitation of our attendees’ business outside of an exhibit booth is not condoned. ICBA may apply additional penalties.

If you have any questions or concerns about the policy, speak to ICBA staff at the registration desk.

They are receptions hosted by various state partner receptions. Attendance is by invitation only.

You need separately purchased registration/tickets to attend the Bank Director Current Issues Seminar or ICBA PAC Auction. The Welcome Reception and A Night to Celebrate are included in ICBA LIVE banker full registration. Exhibitors must purchase a ticket to A Night to Celebrate.

Auction participation is limited by Federal Election Commission (FEC) regulations to dues-paying ICBA members, associate members and their immediate family members in the same household. See full ICBA PAC eligibility requirements.

Because the exhibit is technically a construction zone during booth set-up, no child under 18 will be allowed in the exhibit hall during this time.

If you think you might be late getting to the show to set-up, please contact [email protected] to request an After-Hours Pass. A copy of this pass will be sent to you as well as given to security to allow you access to the hall.

We ask that exhibitors be in their booth at least fifteen (15) minutes prior to the hall opening. Your exhibitor badge will allow you access to the hall.

Your exhibitor badge will be necessary to get you into the hall. We will have security and they will be checking.

Hall Pass

Access to Expo

**Does NOT include a ticket to A Night to Celebrate on March 16

Full Registration

Access to Expo

Access to Learning Labs

Access to General Sessions

**Does NOT include a ticket to A night to celebrate on March16

This is a ticketed event held on March 16 and will include a reception, dinner and entertainment. A ticket to this event is not included with your exhibitor registration, however, you can purchase a ticket for an additional fee.

Yes. A ticket for the final night’s event is $275

Yes, there will be security both outside (checking badges) as well as inside the hall when the hall is closed. However, ICBA strongly recommends that all valuables (e.g., laptop computers, cellular phones, etc.) be removed from your booth at the conclusion of each exhibit session. ICBA and the Marriott Orlando World Center are not responsible for lost, stolen or damaged items.

Note: Leaving valuable items in your booth is done so at your own risk.

There will be a breakfast sampler on Friday morning and box lunches on Friday afternoon. Exhibitors are welcome to take part, but we ask that bankers be allowed to go through the lines first.

Exhibitors should arrange for outgoing shipments during the show or immediately after its close. GES will assist in the preparation of bills of lading. Where an exhibitor indicates choice of carrier for pickup, it is the exhibitor’s responsibility to arrange with such carrier for said pickup service. If the carrier does not pick up within the time limited for the removal of exhibitor’s materials at the Exhibit Hall, GES reserves the right to forward such material by the shipping method of their choice or to remove said material to their warehouse for disposition, at an additional charge to the exhibitor in accordance with prevailing rates for the service performed.

This is an event hosted by ICBA for exhibitors only. It’s a chance for exhibitors to relax, enjoy a drink, grab a bite to eat, and register for prizes (must be present to win). It’s ICBA’s way of saying thank you for participating at the Expo, and is open to all exhibitor personnel (full registrants and hall passes).

They are receptions hosted by various state associations. Attendance is by invitation only.