Interested in Exhibiting?
Space in the exhibit hall is limited—booth assignments are made on a first-come, first-served basis.
- ICBA Corporate Members are given priority followed by nonmember companies that have previously exhibited.
- Remaining booths are available to nonmember companies who have not previously exhibited.
- A deposit of $2,000 per booth or $10,000 per island is required within 10 business days of receiving your booth application.
Exhibitor Schedule
Dates and times are subject to change.
Wednesday March 13
Move In
8:00 a.m. – 5:00 p.m.
Thursday March 14
Expo Open
2:30 p.m. – 6:00 p.m.
Welcome Reception in the Expo
4:30 p.m. – 6:00 p.m.
Friday March 15
Expo Open
8:45 a.m. – 10:00 a.m.
Expo Open
12:00 p.m. – 3:30 p.m.
Exhibit Hall Tear Down
3:30 p.m. – 8:00 p.m.
Booth Pricing and Schedule
| Booth Selection Starts | 8’ x 10’ In-line | 8’ x 10’ End Cap | 16’ x 20’ Island | |
|---|---|---|---|---|
| Corporate Members | Week of Sept. 19 | $3,495 | $3,895 | $17,895 |
| Fintech and Professional Services Members | Oct. 4 | $4,195 | $4,595 | $19,495 |
| Non-Members* | Oct. 11 | $4,895 | $5,295 | $21,495 |
| No. of Full Registrations** | 1 | 1 | 4 | |
| No. of Expo Hall Passes** | 3 | 3 | 12 |
*Additional fees paid by nonmembers may be applied toward ICBA Corporate Membership.
**Per 8’x10’ booth space
For more information about ICBA Corporate Membership contact Laura Norrell, Director, Vendor
Relations at 202-821-4475.
Important Note: ICBA does not authorize third party organizations to access or sell the registration lists or contact information for our events, including ICBA LIVE. Please do not respond to any solicitation from organizations trying to sell lists associated with ICBA LIVE or any ICBA events.
What’s Included in
Your Booth Fee
Complimentary registration to ICBA LIVE, one representative can attend all meal functions, workshops, and general sessions (excludes final evening event)*
Three expo hall passes for your sales staff*
One 8’ high draped back wall and two 3’ high drafted side dividers
One 6’ table and two chairs
24-hour exhibit security
Mobile app listing, including company and contact information
Product/services description in online Expo Directory
Company information and listing in ICBA LIVE mobile app
Pre-convention mailing list of registrants (sent after the early-bird deadline), excludes email, phone, and fax.
Priority booth selection at ICBA LIVE 2024 in Orlando
Steps to Becoming an Exhibitor at ICBA LIVE
-
Step 1
Complete the exhibitor registration form - Due: Feb. 14, 2024
Exhibit Booth Application PDF | Online Registration (login required)
-
Step 2
Complete and provide Certificate of Insurance to ICBA - Due: Jan. 31, 2024
Certificate of Liability Insurance PDF
A certificate of insurance is required by ICBA of all companies exhibiting at the ICBA Live Convention and Expo.
The insured must be the name of the exhibiting company and both ICBA and the Orlando World Center Marriott be listed under “Description of Operations/Locations/Vehicle…”  View an example of a COI..
Should you need to purchase insurance for this event, you may do so at exhibitorinsurance.com. Please forward your COI to [email protected].
-
Step 3
Register your booth personnel - Due: Feb. 14, 2024
-
Step 4
Complete the Prize Drawing Form (optional) - Due: Feb. 14, 2024
-
Step 5
Complete exhibitor directory information - Due: Feb. 23, 2024
Please follow the instructions you received in an email from [email protected].
Frequently Asked Questions
Suitcasing is the act of soliciting business by non-exhibiting companies during the event or in other public spaces, including another company's booth, a convention center, or a hotel lobby. 
It is ICBA event management’s objective to do everything legally possible to protect its exhibitors and community banker attendees from suitcasing.
While all meeting attendees are invited to the expo, ICBA will ask any attendee who is observed to be soliciting business in the aisles or other public spaces, in another company’s booth, or in violation of any portion of the Exhibit Policies to leave.
This is for both approved exhibitors, non-exhibit personnel, and any companies who are registered to attend ICBA LIVE. Outright solicitation of our attendees’ business outside of an exhibit booth is not condoned. ICBA may apply additional penalties.
If you have any questions or concerns about the policy, speak to ICBA staff at the registration desk.
They are receptions hosted by various state partner receptions. Attendance is by invitation only.
You need separately purchased registration/tickets to attend the Bank Director Current Issues Seminar or ICBA PAC Auction. The Welcome Reception and A Night to Celebrate are included in ICBA LIVE banker full registration. Exhibitors must purchase a ticket to A Night to Celebrate.
Auction participation is limited by Federal Election Commission (FEC) regulations to dues-paying ICBA members, associate members and their immediate family members in the same household. See full ICBA PAC eligibility requirements.
Because the exhibit is technically a construction zone during booth set-up, no child under 18 will be allowed in the exhibit hall during this time.
If you think you might be late getting to the show to set-up, please contact [email protected] to request an After-Hours Pass. A copy of this pass will be sent to you as well as given to security to allow you access to the hall.
We ask that exhibitors be in their booth at least fifteen (15) minutes prior to the hall opening. Your exhibitor badge will allow you access to the hall.
Your exhibitor badge will be necessary to get you into the hall. We will have security and they will be checking.
Hall Pass
Access to Expo
**Does NOT include a ticket to A Night to Celebrate on March 16
Full Registration
Access to Expo
Access to Learning Labs
Access to General Sessions
**Does NOT include a ticket to A night to celebrate on March16
This is a ticketed event held on March 16 and will include a reception, dinner and entertainment. A ticket to this event is not included with your exhibitor registration, however, you can purchase a ticket for an additional fee.
Yes. A ticket for the final night’s event is $275
Yes, there will be security both outside (checking badges) as well as inside the hall when the hall is closed. However, ICBA strongly recommends that all valuables (e.g., laptop computers, cellular phones, etc.) be removed from your booth at the conclusion of each exhibit session. ICBA and the Marriott Orlando World Center are not responsible for lost, stolen or damaged items.
Note: Leaving valuable items in your booth is done so at your own risk.
There will be a breakfast sampler on Friday morning and box lunches on Friday afternoon. Exhibitors are welcome to take part, but we ask that bankers be allowed to go through the lines first.
Exhibitors should arrange for outgoing shipments during the show or immediately after its close. GES will assist in the preparation of bills of lading. Where an exhibitor indicates choice of carrier for pickup, it is the exhibitor’s responsibility to arrange with such carrier for said pickup service. If the carrier does not pick up within the time limited for the removal of exhibitor’s materials at the Exhibit Hall, GES reserves the right to forward such material by the shipping method of their choice or to remove said material to their warehouse for disposition, at an additional charge to the exhibitor in accordance with prevailing rates for the service performed.
This is an event hosted by ICBA for exhibitors only. It’s a chance for exhibitors to relax, enjoy a drink, grab a bite to eat, and register for prizes (must be present to win). It’s ICBA’s way of saying thank you for participating at the Expo, and is open to all exhibitor personnel (full registrants and hall passes).